CSEE Council Elections 2022

Do you want to advance the profile of ecology, evolution, and conservation in Canada? Do you want to get things done on behalf of the broader community? Do have ideas, energy and a little bit of time?  Then run for CSEE Council!

We are now seeking nominations for the positions of: Vice-President (who will serve 2 years as VP and then two years as President), Treasurer (3 year term), Regular Councillor (2 positions, 3 year terms) and Graduate Student Councillor (1 position, 2 year term).  You can read descriptions of what the jobs entail in our Standing Rules, available through this link: https://csee-scee.ca/constitution-2/ 

You may nominate yourself or a colleague (with their consent). Candidates, please write a short bio (7-10 lines) about you, what you will bring to the CSEE, and what you hope to accomplish. Send the bio along with a headshot to the CSEE Vice-President (jeannette(dot)whitton(at)botany.ubc.ca).

Nominations are accepted until June 15th, 2022, with elections to take place in July. New council members will take up their positions following the 2022 AGM in August.

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CSEE Excellence in Doctoral Research Award 2022

Deadline for receipt of application materials: April 1, 2022

Award Description: The CSEE Excellence in Doctoral Research Award showcases excellent Ph.D. student research in ecology and evolution from society members. The selection committee will consider applications through the lens of CSEE’s Diversity and Inclusivity Statement and draft Code of Ethics. Five awardees will receive a $600 award and an invitation to present their doctoral research during the Graduate Student Award Symposium at the annual meeting. In addition, awardees are eligible to receive up to $1,100 allowance to assist with travel and participation in the annual CSEE meeting. For example, childcare services are considered an eligible expense for the allowance.

Eligibility: Applicants must be: 1) registered in a PhD program within the year of application (2022), 2) be in an advanced stage of their dissertation (i.e., final two years), and 3) a member of CSEE at the time of application. Applicants should have advanced to candidacy, but should not have completed their degree requirements as of December 31st, 2021. Individuals who have completed degree requirements as of December 31st, 2021 are encouraged to apply for the CSEE Early Career Award instead. There is no citizenship or residence requirement for this award. Candidates must adhere to the draft CSEE Code of Ethics. Applicants from last year who were not selected for the award, but still meet the eligibility criteria, are encouraged to re-apply.

Application materials: Applicants must apply directly. Established researchers may encourage doctoral students to apply but, in order to show their consent, nominees/applicants must apply directly. Applications must contain all of the following supporting materials in the stated order:

  1. A completed Applicant Awards Declaration Form (Doctoral Award version).
  2. Thesis Summary (300 words maximum): A summary of the applicant’s thesis, including how their research advances the state of knowledge in their field.
  3. Relevant Activities (250 words maximum): Describe any professional and extracurricular activities that demonstrate your communication and leadership skills.
  4. Select Contributions (1 page maximum): Using three headings, highlight
    (i) peer-reviewed papers,
    (ii) talks and/or posters, and
    (iii) other accomplishments.
    The applicant must remove their name from all publications and replace it with “Applicant”, in bold.
    1. Peer-reviewed papers include those that are published, in review or revision (include the submission number) and pre-prints (include a DOI).
      1. NOTE: this is a change from previous years.
  1. Talks and/or posters can include conference talks, invited talks, seminars, and panels.
  2. Other accomplishments: this can include any additional accomplishments the students want to highlight. This work should not simply repeat what is reported in the “Relevant Activities” section, though we expect there to be overlap.
    1.  NOTE: this is a change from previous years.

Letter of Reference: One letter of support (1 page maximum) from your PhD advisor or a committee member is required for each applicant. Letters should speak to the criteria listed above and should clearly state that the applicant is close to completion of their thesis. Letters must not contain the name of the applicant, but rather non-identifying terms such as “The Applicant”, or similar. For example, “The applicant has been a member of my lab…”.

Submitting Your Application: Sections 2 through 4 should be submitted as a single pdf file with the filename “lastname_firstinitial_CSEE_PhDaward.pdf”, along with Section 1 (Declaration Form) to cseestudent@gmail.com (e.g., Smith_J_CSEE_PhDaward.pdf).

The letter of support should be submitted directly from the referee to the same email address (cseestudent@gmail.com) and should have the same format as the application with “_Letter” added to the end (e.g., Smith_J_CSEE_PhDAward_Letter.pdf). All materials are due by the deadline indicated above. We will respond to each email to confirm receipt within one week.

Please note: The name (first or last) of the applicant must not appear anywhere within the application other than the file names. This anonymization is meant to reduce bias during the evaluation process. Failure to properly anonymize applications could result in disqualification.

Other Important Information

Successful applicants will give a 30-minute talk (23 minute talk and 7-minute question period and transition) in the Graduate Student Award Symposium, and will not be able to give a separate talk during the conference. Awardees can present a poster if space is available. Successful applicants must respond to accept the award and confirm their registration within one week of notification. Successful applicants will be ineligible for Student/Post-doc travel awards as they are already eligible for an allowance to assist with travel costs.

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CSEE Council Elections (excerpt from the May 2021 members bulletin)

Do you want to advance the profile of ecology, evolution, and conservation in Canada? Do you want to get things done on behalf of the broader community? Do have ideas, energy and a little bit of time?  Then run for CSEE Council!

We are now seeking nominations for the positions of: Secretary (3 year term), Regular Councillor (2 positions, 3 year terms) and Graduate Student/Post-doctoral Councillor (1 position, 2 year term).  You can read about what the jobs entail in our Standing Rules, available through this link: https://csee-scee.ca/constitution-2/

You may nominate yourself or a colleague (with their consent). Candidates, please write a short bio (7-10 lines) about you, what you will bring to the CSEE, and what you hope to accomplish. Send the bio along with a headshot to the CSEE Vice-President (jeannette(dot)whitton(at)botany.ubc.ca).

Nominations are accepted until July 1st 2021, with elections to take place in July. New council members will take up their positions following the 2021 AGM in August.

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CSEE BIPOC Spotlight Library Microgrants

One barrier to entry of underrepresented minorities, including BIPOC (Black, Indigenous, and People of Colour), into STEM is the shortage of visible models.  CSEE can help by drawing attention to BIPOC ecologists and evolutionary biologists.  This project will build a library of short videos by both emerging and established BIPOC scientists, and make that library available to university and K-12 instructors, youth groups, etc. across Canada.  By shining a spotlight on BIPOC models – who are underrepresented, but not absent – the library will create opportunities to support better representation in future.  It will also help our community diversify its teaching, its seminar series, and so on.  The program will also address another barrier to increasing BIPOC participation in science, which is financial; the library microgrants will provide direct remuneration plus no-cost membership and conference registration.

The microgrants

CSEE offers a microgrant to ecologists or evolutionary biologists who identify as BIPOC (up to the program’s budget limit).  A microgrant consists of $200 cash a free 2-year membership in the Society, and reimbursement of registration fees for one CSEE annual meeting within the 2 years following the award.

Microgrant recipients are asked to make two short videos of themselves:

  • One (2-3 min) video of them talking about who they are; what their current position is; how they got interested in E&E or their study system and (optionally) something about the path they’ve taken to their current position; and mentioning one exciting question in E&E they’d like to answer in their career.
  • The other (6-10 min) would include the same elements PLUS one question in E&E (big or small) that the recipient has answered, or is answering, in their work (not a Powerpoint, simply video of them).

The two videos constitute different resources for the community. The shorter videos will be appropriate for use at any level, and stress membership in the scientific community.  Because they are short, they will lend themselves well to being shown in combination.  The longer videos will be more appropriate for use in classes at the high school or postsecondary level, and demonstrate in addition contributions to knowledge.  It is perfectly appropriate for the content of an applicant’s shorter video to be reprised in the longer one – that is, we expect the two videos to overlap considerably.

Both videos should be pitched to a non-specialist audience – even if they are used in postsecondary ecology courses, a non-specialist pitch will make them accessible to all students. The editorial committee will supply advice on making a video like this (e.g. equipment, things to consider before/during filming, minor editing) and is happy to provide feedback or advice on proposed content, etc.  Applicants will also be connected with each other, when possible, so they can swap tips and experience.

All the videos will be shared on CSEE social media, hosted on the CSEE Youtube and made available on our web site for use in classes and presentations by professors, high-school teachers, outreach groups like Pint of Science, Let’s Talk Science, and youth groups like Scouting, etc.  CSEE will actively reach out to these organizations to publicize the video library.

Applying for a microgrant

Applicants should send a very brief proposal (no more than 200 words, describing very briefly the videos’ intended content) to the Chair of the Editorial Committee, peter.soroye@gmail.com.

Applicants should be members of CSEE, or non-members of CSEE who are Canadian or working or studying at a Canadian employer or institution.  Applicants are welcome from any career stage, but CSEE will seek to balance awardees between faculty, industry professionals, and students.  Should senior applicants wish to participate while waiving financial compensation, CSEE will use the budget room to recruit more early-career participants.

Editorial committee

CSEE Council will establish a committee of 3 Society members, at least 2 of them BIPOC, to provide guidance and insure that submissions align with the goals of the project.  It will report to the chair of the Awards Committee.  This is the same committee that will handle Resources Library submissions (see below).  BIPOC members of the editorial committee who do not serve on CSEE Council will receive a stipend for their service.

Budget

CSEE has budgeted $3000 in 2020 for this initiative (but we envision the project continuing into future years).  The cash payment portion of the microgrant is crucial, because it is unfair to ask BIPOC to do unpaid work to fix a problem that isn’t of their making. The cash amount is intended to represent fair market pay for the labour involved.

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CSEE BIPOC Resources Library Microgrants

One barrier to inclusivity for underrepresented minorities, including BIPOC (Black, Indigenous, and People of Colour), in STEM is that most course materials lack representation of contributions from BIPOC. Similarly, most resources available for early-career researchers (or those mentoring them) do not reflect the experiences and additional challenges that BIPOC might face in STEM.  CSEE will commission the creation of two kinds of written materials: (1) articles highlighting research contributions of BIPOC researchers (worldwide, past or present) to E&E, that can be used as examples in undergraduate and/or K-12 curricula, and (2) articles written to help BIPOC navigate experiences in undergraduate or graduate school or in the field. Via our website and via direct outreach, CSEE will make these resources available to instructors, researchers, and departments of biology and cognate fields across Canada. The program will also address another barrier to increasing BIPOC participation in science, which is financial; the library microgrants will provide direct remuneration plus no-cost membership and conference registration.

The commissions

CSEE will commission the creation of (1) “Foundational research” articles and (2) “Navigating” articles.  While we suggest topics of interest below, CSEE is open to all proposals.

  1. “Foundational research” articles.
    • These will highlight foundational contributions by BIPOC researchers in ecology, evolution, and conservation biology. An applicant might write about any BIPOC researcher, worldwide, past or present.
    • Articles should include appropriately licensed photos or other illustrations, and should be relevant to commonly covered topics in introductory biology, ecology, evolution, or conservation courses. Photos of living human subjects must have photo releases.
    • An article could emphasize a particular piece of research or a researcher’s career contributions.
    • We encourage contributions from non-BIPOC authors, but these will be on a volunteer basis (non-remunerated). We encourage all career stages to get involved.
  2. “Navigating” articles. These will provide guidance for BIPOC navigating common situations in ecology and evolution, whether in learning or research.
  • Articles could address navigating situations in field work as a BIPOC; navigating situations in undergraduate study as a BIPOC; or navigating situations in grad school as a BIPOC.
  • “Navigational” articles are authored by, and share the views of, BIPOC members. We encourage all career stages to get involved.

 “Foundational Research” essays should be 500-1000 words, and BIPOC contributors will be paid $200 per essay.  “Navigating” essays can be longer upon agreement of the editorial committee, and will be paid at the rate of $200 per 1,000 words.  These rates are competitive with open-market freelance writing rates.

Applying for a microgrant

Applicants should send a very brief proposal (no more than 200 words, describing the article’s intended content/message) to the Chair of the Editorial Committee, peter.soroye@gmail.com.

Applicants should be members of CSEE, or non-members of CSEE who are Canadian or working or studying at a Canadian employer or institution.  Applicants are welcome from any career stage, but CSEE will seek to balance awardees between faculty, industry professionals, and students.  Should senior applicants wish to participate while waiving financial compensation, CSEE will use the budget room to recruit more early-career participants.

Editorial committee

CSEE Council will establish a committee of 3 Society members, at least 2 of them BIPOC, to provide guidance and insure that submissions align with the goals of the project.  It will report to the chair of the Awards Committee.  This is the same committee that will handle Spotlight Library submissions (see above).  BIPOC members of the editorial committee who do not serve on CSEE Council will receive a stipend for their service.

Posting and promotion

Materials will be made available online as they are approved, with promotion on social media etc. Links will be periodically sent to CSEE membership, and created materials will be promoted during the CSEE annual meeting. Applications will be accepted year- round (until all budgeted grants are awarded).

“Navigating” essays will have a two-week public comment period, after which the author would be asked to make any appropriate revisions. Public comment will help each article reflect multiple voices and lived experiences, without diminishing the experiences of the main author.

Budget

CSEE has budgeted $3000 in 2020 for this initiative (but we envision the project continuing into future years).  The cash payment portion of the microgrant is crucial, because it is unfair to ask BIPOC to do unpaid work to fix a problem that isn’t of their making. The cash amount is intended to represent fair market pay for the labour involved.

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2020 CSEE AGM

CSEE Council will hold the Annual General Meeting June 22 at 11 am-12:30 pm PDT (2 pm-3:30 pm EDT) over Zoom.

Our current By-Laws do not allow for an AGM by electronic means, and so CSEE council has moved two changes to the Bylaws to allow for an electronic meeting.

Please see the following items for discussion at the 2020 AGM:

1. Minutes from the 2019 AGM in Fredericton
2. Two (2) proposed changes to the By-Laws, and one change to the Standing Rules.

Agenda and Zoom invite for the 2020 AGM to follow by email.

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CSEE President’s Award for Societal Engagement 2022

Deadline for receipt of nominations: Friday 18 May 2022

Award Description:  The CSEE President’s Award for Societal Engagement recognizes and celebrates the contributions of leading scientists in the areas of policy, education, community science projects, scientific outreach, and EDI initiatives. The awardee typically epitomizes the values of CSEE with respect to promoting ecology and evolution, its commitment to EDI, and mentoring the next generation of scientists. Please note that the Societal Engagement Award is given in alternate years to the President’s Award.

Eligibility:  To be considered eligible, the applicant/nominee must be affiliated with a Canadian university, government body, not-for-profit, or other business. The applicant/nominee does not have to be a Canadian citizen. An eligible applicant/nominee should demonstrate ethical conduct and indicate how they have demonstrated leadership and commitment that aligns with CSEE’s Diversity and Inclusivity Statement.

Application/Nomination Materials:  Nominations for this award may be submitted directly by an applicant or on behalf of an eligible candidate. To apply or nominate, please complete the CSEE President’s Award for Societal Engagement 2022 Nomination Form. This form requires the name, affiliation, and contact information of the applicant/nominee, and a short paragraph describing the contributions and merit of the applicant/nominee.

Submitting Your Application/Nomination: Completed nomination forms should be emailed to both Jasmine Janes (Jasmine.Janes@viu.ca) and Eric Vander Wal (eric.vanderwal@mun.ca).

Time lines: The deadline for receipt of all materials including letters of reference is 18 May 2022.

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